This part-time position (10.00 am - 3.00 pm, Monday to Friday) is a support role to the AISWA Receptionist and the Professional Learning Suites Coordinator in the provision of an initial welcoming and informative service to all AISWA member schools, visitors, staff, and contractors. This role will include providing support through efficient and confidential administrative support.
The initial contract will be for six months with the possibility of extension.
The main area of support will include, but are not limited to:
- Provide front office Reception service
- Welcome visitors to AISWA, conduct sign-in procedures and assist with contact with the appropriate AISWA staff member, or directions to the appropriate meeting area.
- Provide assistance and informative responses to telephone, email and reception enquires including redirection to the appropriate AISWA consultant, administrative support officer, or other team members
- Order all consumables required by AISWA inclusive of stationery, cleaning consumables, and staff amenity supplies
- Receive and distribute all incoming mail and deliveries
- Assist in the preparation of the Weekly Bulletin
- Maintain the AISWA staff room
- Provide administrative support to the AISWA Compliance Officer
- Support professional learning (PL) events and meetings in liaison with the Professional Learning Suites Coordinator as required
- Assist the PL Coordinator to manage and confirm upcoming booking requirements, liaising with event hosts/Administrative Support Officers at the planning stage to ensure that all event requirements are considered.
- Assist the PL Coordinator in the management of events on the day
- Greet participants/visitors upon arrival ensuring that all registration procedures are in place and adhered to
- Set up catering requirements for meetings and events as per event requirements
- Clean up of event facilities following lunch - including clearing dishes and restocking supplies
- Clean up at end of the day including coffee machines, tables cleared, blinds drawn, AV equipment turned off, all rooms tidy, and rubbish appropriately disposed of
- Order and purchase supplies including milk, tea/coffee, muesli bars, kitchen requirements, etc
- Provide lunch and tea break relief for the Reception Administrative Support Officer and PL Suites Coordinator, as required
- If required and practicable, provide relief for other AISWA Administrative Support Officers
To view the Key Role Responsibilities for this position, please download the job description via the link below.
Applications must include:
- Curriculum Vitae
- Names and contact details of two professional referees
*Applicants should note that all AISWA employees must be fully vaccinated (two doses plus the booster) or provide evidence of valid medical exemption.
We strongly encourage Aboriginal and Torres Strait Islander people to apply.